Privacy Policy

Last Updated: October 02, 2025

Reform UK North Norfolk is committed to protecting your privacy and handling your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, store, and protect your personal information when you interact with us as a member, supporter, volunteer, donor, or visitor to our website or events.

As a branch of reform UK, we operate in alignment with the party’s overarching data protection practices, but this policy specifically addresses our local activities. If you have any questions, please contact our Data Protection Officer at dp*@**********************ty.uk.

1. What Personal Data We Collect

We may collect the following types of personal data about you:

Basic contact information: Name, email address, postal address, phone number.
Demographic data: Age, gender, location (e.g., postcode for targeted campaigning).
Political and membership data: Political opinions, party membership status, voting preferences, event attendance, or volunteer roles (processed as special category data under UK GDPR).
Financial data: Payment details for donations or memberships (handled securely via third-party processors).
Website usage data: IP address, browser type, pages visited (via cookies – see Section 9).
Other: Feedback, survey responses, or images/videos from public events (with consent).

We do not collect sensitive data such as health information unless directly relevant to accessibility needs for events.

2. How We Collect Your Personal Data

We collect data in the following ways:

Directly from you: When you sign up for membership, donate, register for events, subscribe to newsletters, or contact us via forms/emails.
Automatically: Through our website (e.g., cookies) or at public events (e.g., sign-up sheets).
From third parties: With your consent, from the national party, public sources (e.g., electoral roll for campaigning), or partners like event organisers.

3. How We Use Your Personal Data

We use your data for legitimate purposes, including:

Membership and supporter management: Sending updates, newsletters, or invitations to meetings/events.
Campaigning: Tailored communications about local issues, elections, or petitions.
Fundraising: Processing donations and acknowledging supporters.
Legal compliance: Meeting obligations under electoral laws or party rules.
Improving services: Analysing engagement to better serve our community.

Special category data (e.g., political opinions) is processed only where necessary for our democratic functions and with explicit consent or under legitimate interests.

4. Legal Basis for Processing

Under UK GDPR, our processing is based on:

Consent: For marketing emails or event photos (you can withdraw anytime).
Legitimate interests: For campaigning, internal administration, or fraud prevention (balanced against your rights).
Contractual necessity: For membership or donation processing.
Legal obligation: For electoral reporting.
Vital interests or public task: Rarely, for emergency event coordination or democratic participation.

5. Sharing Your Personal Data

We may share data with:

Affiliates: The national party or other branches for coordinated activities (with safeguards).
Service providers: Email platforms (e.g., Mailchimp), or IT hosts – all UK/EU-based and contractually bound.
Law enforcement: If required by law .
Partners: Event co-hosts, with your consent.

We do not sell your data.

6. Data Retention

We keep your data only as long as necessary:

Membership/donor records: Up to 7 years after last interaction (for tax/audit purposes).
Supporter contacts: Until you unsubscribe or request deletion, or 2 years of inactivity.
Event photos: Indefinitely if public, but deletable on request.

Securely deleted data is anonymised where possible.

7. Your Rights

You have rights under UK GDPR:

Access: Request a copy of your data.
Rectification: Correct inaccuracies.
Erasure (“right to be forgotten”): Delete data (subject to legal exceptions, e.g., ongoing campaigns).
Restriction: Limit processing during disputes.
Portability: Receive data in a usable format.
Objection: To marketing or legitimate interests processing.
Withdraw consent: At any time (without affecting prior processing).

To exercise rights, email ch****************@******uk.com We respond within one month. Complaints can go to the Information Commissioner’s Office (ICO) at ico.org.uk.

8. Data Security

We use appropriate measures: Encryption, access controls, regular audits, and staff training. In a breach, we notify you and the ICO if required.

9. Cookies and Tracking

Our website uses cookies for functionality and analytics (e.g., Google Analytics). You can manage preferences via browser settings. Essential cookies cannot be rejected.

Necessary: For site operation.
Analytics: To improve user experience (anonymised).

See our Cookie Policy for details.

10. Children’s Privacy

Our services are not aimed at under-16s. We do not knowingly collect children’s data without parental consent.

11. Changes to This Policy

We may update this policy; changes will be posted here with the “Last Updated” date. Significant changes will be emailed to affected users.

12. Contact Us

For queries: Email: pr*****@**********************ty.uk.

Thank you for supporting our branch. Your trust matters.